2020-21 Unit Plan
Human Resources

Mission Statement

The mission of the Human Resources Department is to empower the human capital of Butte College to create a student-centered, community-based learning environment. 

Our mission is accomplished through the following programs and services:

Personnel Management
Employee Relations and Assistance
Organizational Development
Professional Development
Labor Relations
Equal Opportunity and Fair Labor Compliance

The HR Department operates under the following core values:

Customers First - We value serving our customers with sensitivity, confidentiality, timeliness and ongoing communication.
Accountability - We take ownership of all our decisions and services to ensure compliance, accuracy and integrity.
Respect - We treat ourselves and others with unconditional respect, dignity and equity; embracing diversity, we believe our differences strengthen our community.
Empowerment - We believe personal growth and professional development enables Butte College employees to foster student excellence.

Program Description

The Human Resources Department is responsible for developing and administering all programs and services associated with the employment of faculty and staff and fulfillment of compliance requirements.

Organization
The Human Resources Department employs ten (10) individuals, representing a total of nine full-time and one part-time equivalent employee(s).  Position titles include Executive Director for Human Resources (1.0 FTE), Supervisor HR Analyst (1.0 FTE), HR Analyst Academic/Classified (2.0 FTE), Benefits Analyst (1.0 FTE), HR  Specialist (2.0 FTE), HR Specialist, Sr. (1.0 FTE), Administrative Secretary  (1.0 FTE), and HR Clerk/Receptionist (.5 PTE).  Student employees are also utilized by the department.

The Human Resources Department strives to achieve our mission in a variety of ways to support student success both directly and indirectly by empowering faculty, staff and students.  The standards of the Human Resources Department and a description of major program activities for achieving this mission include the following:

     1.Personnel Management
        a. Labor Management and Staffing 
        b. Compensation and Benefits  
        c. Records and Systems 
        d. Evaluation of Personnel 

      2.Employee Relations and Assistance
        a. Mediation and Conflict Resolution 
        b. Employee Assistance  

      3.Organizational and Professional Development 

      4.Labor Relations 

      5.Equal Opportunity and Fair Labor Compliance 


Accountability for Previously Funded Items


Accountability Item 1

Erognomic Benefit -  Three Curved Dell Monitors, Eight Office Chairs, and Two Adjustable Desks.


Amount: 7800.00
Used For Intended Purpose: Yes
Benefit

Improved ergonomic workstations result in lower risk of workplace injury, improved office morale and productivity.



Accountability Item 2

Recruitment Outreach -  Updated outreach materials for job fairs.


Amount: 3000.00
Used For Intended Purpose: Yes
Benefit

We were able to provide potential Butte College applicants with more attractive outreach materials at offsite job fairs.  These new and improved items have received positive feedback from potential applicants.



Student Learning/Administrative Unit Outcomes

1.  Employees will report that the recruitment applicant pools have become larger, more diverse, and more qualified.   EEO representatives are better trained to mitigate any Equal Employment Opportunity concerns.   Have held multiple EEO representative trainings.

2.  Employees will report that Human Recourses has developed or is developing processes intended to streamline employee transactions.

3.  Employees will report that Human Resources has provided increased opportunities for professional development regarding HR related issues.

4.  Union leadership will report that Human Resources leadership is operating in a transparent and collaborative manner.


Standards/Goals for Student Achievement (Instruction Departments)


        

Standards/Goals for Student Achievement (All Other Departments)


        

Strategic Direction

 

 


Program Review


        

Department Goals

The Human Resources Department will work toward implementing/achieving the following:


Future Development Strategies

Strategy 1 - Affordable Care Act

Review and modify (as needed) ACA implementation plan and document all processes for compliance with the Affordable Care Act given forseeable changes to the Act itself.  


Initiatives
  • Supporting Student, Faculty and Staff Success
  • Using Data-Informed Processes for Continuous Improvement

Supporting Rationale

Legally required


Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: No
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No

Strategy 2 - Recruitment and Hiring Procedures/Processes

Evaluate and amend, as needed, hiring procedures in collaboration with appropriate stakeholder groups.

Review and streamline department processes and forms: Digitize the P1, Update the reference check form, and revising the EEO training.


Initiatives
  • Modeling Sustainability
  • Supporting Student, Faculty and Staff Success
  • Using Data-Informed Processes for Continuous Improvement
  • Maximizing Resources to Support Student Learning
  • Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

Focusing on continuous improvement.   We are no longer printing applications.


Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No

Strategy 3 - Supervisor/Management Training

Continue working with Leadership and District management to assess the needs of supervisors and managers to help inform strategic workforce development planning focused on HR-related topics.  


Initiatives
  • Supporting Student, Faculty and Staff Success
  • Using Data-Informed Processes for Continuous Improvement
  • Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

Focusing on continuous improvement.


Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No

Strategy 4 - Policies and Procedures

Review 7000 series BP/AP to determine updates and creating new ones when necessary.


Initiatives
  • Supporting Student, Faculty and Staff Success
  • Using Data-Informed Processes for Continuous Improvement
  • Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

Legally required.

Focusing on continuous improvement.

 


Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No

Strategy 5 - Productive Human Resources Department

Support a productive Human Resources Department that allows the staff to provide efficient and effective services to District employees, students and the community.


Initiatives
  • Enhancing a Culture of Completion and Goal Achievement
  • Supporting Student, Faculty and Staff Success
  • Using Data-Informed Processes for Continuous Improvement
  • Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

Aligned with all AUO's


Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: No
Supports Program Review Recommendations: No
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: No
Supports ILO - Communicate Competently: No
Supports ILO - Engage Collaboratively: No
Supports ILO - Work Effectively: No
Supports Meeting Vision for Success Goal - Credentials: No
Supports Meeting Vision for Success Goal - Transfer: No
Supports Meeting Vision for Success Goal - Time to Degree: No
Supports Meeting Vision for Success Goal - Employment in field of Study: No
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No

Requested Non-Financial Resources

None.

Current Financial Resources

Human Resources Department operations are supported by un-restricted District Funds and Work Study funds.  Some advertising and interview candidate travel is subsidized by Diversity funds provided by the State. EEO funding has been used to pay for additional recruitment sites centered around diversity in hiring.  Human Resources also manages the funds for classified substitutes, pre-employment physicals, fingerprinting, subsequent TB testing, mandatory trainings, travel reimbursement for interview candidates and the ADA budget which supports all employees.

The CCCTC provides some funding that helps to offset a small percentage of one employee in the office.

Augmentation Requests

Original Priority Program, Unit, Area Resource Type Account Number Object Code One Time Augment Ongoing Augment
Description Supporting Rationale Potential Alternative Funding Sources Prioritization Criteria
1 HR Personnel 110001501673000 55100 $250,000.00 $0.00
Classification Study The District has not engaged in a comprehensive classification and compensation review in many years. The expected outcomes of a comprehensive review will allow us to have accurate and up-to-date job descriptions which will enable the following: 1. Ensure more effective and compliant recruitment efforts 2. Identify training and development opportunities for employees 3. Allow for increased and more meaningful engagement in managing employee leaves and/or accommodations 4. Allow for increased consistency amongst job classes 5. Develop a more robust infrastructure for classification and compensation administration 6. Evaluate minimum qualifications to ensure clarity and consistency with business necessity. This will allow the District to better recruit a diverse and well qualified pool of applicants. HR will submit an RFP for consulting services during the late spring/early summer and engage in a classification and compensation review for all job classifications during fall 2019.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Closing Equity Gaps
  • Fostering a Culture of Inclusiveness
  • Implementing the 2019-2020 Strategic Direction Priorities
2 HR Operating Expenses 110001501673000 55200 $0.00 $7,500.00
Professional Development for HR Staff Human Resources leadership has identified professional development necessary for Human Resources staff needing updated training in recruitment/hiring, benefits, labor relations, performance management, etc.. The laws are constantly changing and it is critical for Human Resources to receive training in order to stay current. Failure to provide adequate training can increase District liability. The current training allocation has remained consistent over the past several years and it has been demonstrated over that time that the level of funding is insufficient. The $7,500 would be in addition to our current funds bringing our total Professional Development to $15,000.00.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Strengthening Professional Development
  • Improving Processes: a. Data and Reporting; b. Internal Communications
  • Meeting Vision for Success Goals
  • Implementing the 2019-2020 Strategic Direction Priorities
  • Fostering a Culture of Inclusiveness
  • Closing Equity Gaps
  • Addressing Health/Life/Safety issues
3 HR Personnel 110001501673000 52120 $0.00 $98,290.00
EEO Representative Keep the District current on EEO Trainings and sit as EEO Representative on hiring committees. Will also engage in workforce planning and conduct investigations.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Closing Equity Gaps
  • Strengthening Professional Development
  • Fostering a Culture of Inclusiveness
4 HR Operating Expenses 110001501673000 55886 $0.00 $2,000.00
Miscellaneous: TB Tests The increase of TB tests going from $10/pp to $25/pp creates an insufficient annual funding amount. This is in addition to the current funds allotted.
  • Maintaining ongoing operations at current levels (excludes grants)
5 HR Personnel 110001501673000 55890 $6,500.00 $1,500.00
Livescan Machine The District pays out approximately $3,500 per year to CA State University -Chico for rolling the fingerprints ($20/per livescan). Eventually, the District would recoop the initial start up fee of $6,500. While there would be the ongoing augmentation of $1,250/annually, the District would have a yearly savings of $2,250.00.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Strengthening Professional Development
6 Ergonomic benefit Equipment 110001501673000 56410 $2,500.00 $0.00
2 Adjustable Desks Our ergonomic evaluations have indicated the acquisition of two adjustable desks will potentially decrease worker's compensation claims.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Strengthening Professional Development
7 HR Equipment 110001501673000 56410 $8,200.00 $0.00
7 Microsoft Surface Pros With the potential future power outages, staff would be able to work from home with access to Surface Pros. This would increase HR's productivity during power outages.
  • Strengthening Professional Development
  • Improving Processes: a. Data and Reporting; b. Internal Communications
8 HR Equipment 110001501673000 56410 $3,200.00 $0.00
55" Samsung Smart TV Having this smart TV would allow us to more effectively access webinars, create an easier interview process for applicants out of the area, and enhance the new hire orientation process.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Improving Processes: a. Data and Reporting; b. Internal Communications
  • Strengthening Professional Development
  • Closing Equity Gaps
9 HR Personnel 11.000.150.1.673000 52120 $0.00 $31,000.00
Reorganization - increase Clerk/Receptionist to full-time Moving our clerk/receptionist to full-time would allow us to increase the productivity in recruitments. The extra hours would create time for our clerk to assist the recruiters in some of the following area: clerical, screening of the applications for completeness, digitizing the process, attending job fairs, and receive and respond to routine calls that currently get routed to recruiters. Helping the recruiters in these areas would allow them to have a faster turnaround time with posting job announcements. This is in addition to funds already received for this position.
  • Instructional Equipment
  • Maintaining ongoing operations at current levels (excludes grants)
  • Meeting Vision for Success Goals
  • Improving Processes: a. Data and Reporting; b. Internal Communications
10 HR Equipment $6,100.00 $2,600.00
ID Badge Machine Will be easier to identify staff/faculty on campus along with heightened security and strengthen employee morale by potentially allowing them to experience great savings to theme parks, attractions, and entertainment venues throughout the country. (Some places require a school ID to be shown for the savings.)
  • Maintaining ongoing operations at current levels (excludes grants)
  • Strengthening Professional Development
  • Improving Processes: a. Data and Reporting; b. Internal Communications
11 HR Equipment 110001501673000 56410 $15,000.00 $0.00
Image Now, desktop scanning hardware and software access to move towards sustainable environment The increased size of the College over the last several years has put a strain on the amount of documentation passing through Human Resources. The need to go electronic with our personnel files is reaching necessity. We are quickly out growing our file room and storage area. This would also create a more sustainable environment which is consistent with the direction of the College.
  • Maintaining ongoing operations at current levels (excludes grants)
  • Strengthening Professional Development
  • Improving Processes: a. Data and Reporting; b. Internal Communications
8/2/23